B2B trade & distribution · Scheduling & internal operations
Orders from email and PDF straight into the ERP
Purchase orders arriving as free text or attachments are extracted line by line and created in the system with a confirmation back to the buyer.
- Avg. time saved
- 5–10 h/week· ≈ 32 h/month
- Rollout
- Quick winDays 1–14
- Who it is for
- Wholesalers, importers, distributors
In short
Orders from email and PDF straight into the ERP: Purchase orders arriving as free text or attachments are extracted line by line and created in the system with a confirmation back to the buyer. It typically gives back 5–10 hours a week to whoever does this by hand today. Built for: Wholesalers, importers, distributors.
Typical hours saved per week for the people doing this by hand today, from the 2026 report's ranges. The AI writes what that time makes possible.
Example
Comes in
Email: “Please send 40 pcs 12345 and 15 pcs 67890 to Győr by Friday”
The AI
- Extracts lines, checks stock, creates the order in the ERP
Comes back
Confirmation back in 2 minutes with delivery date and order number
Steps
- 1Model extracts key fields from the body
- 2Lead created in the CRM with the structured data
- 3Follow-up task added to the salesperson's list
Similar solutions
- Supplier price-list harmoniserAligns differing supplier price lists automatically, protects the target margin and recalculates partner prices instantly.5–10 h/week
- Weekly purchase order proposals per supplierSales velocity, current stock, open orders and each supplier's lead time and minimums are combined into a PO proposal per supplier; the buyer edits and approves instead of building it from scratch.4–8 h/week
- Delivery days and routes planned from the order bookOrders are grouped by region, partner delivery windows and truck capacity into the day's routes; drivers get the stop list, partners an SMS with the expected time slot.3–6 h/week
- Supplier order confirmations checked against the POEvery confirmation is compared line by line with your purchase order: quantity, price and date; the ERP gets the confirmed ETA, the buyer only hears about deviations.2–5 h/week
Related terms
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