Smart document classification and filing

How it runs, in three steps

1. 1A document arrives or is created: an attachment, a scanned page, a photo taken on a phone. A contract, a confidentiality agreement, a delivery note, a consignment note, an official ruling.
2. 2The program reads the whole thing in context, even if the page is crooked: it writes out the parties, the tax numbers, the amounts, the payment and notice deadlines, renames the file to a standard name and files it. On a contract it runs a sixty-second check and marks what is unusual: a disproportionate penalty, a hidden automatic renewal, a ninety to a hundred and twenty day payment term.
3. 3The summary and the marked points go to the person responsible, and the deadlines go into the calendar: ninety days before a contract renews itself, thirty days before a warranty runs out. The original file is never changed, and a person still reads the marked points before anything is signed.

Worth it when: It pays off first where paperwork eats a fifth to a third of office time: builders, wholesalers, logistics firms, anyone with many partner contracts. The honest condition: the summary and the flagged risks are help, not a legal opinion. Someone still has to read the marked points, and a lawyer still has to see the important contracts.