Intelligent email systems

Attachment and invoice parser

Attached PDF invoices are read by vision AI, renamed to a standard name, filed in the 'accounting prep' Drive folder and forwarded to Billingo or Számlázz.hu. If a promised attachment is missing, a polite reminder goes out.

New to this? Start hereemail automationEmail automation means a program looks at every message that arrives in the company inbox, decides what it is about and how urgent it is, sends it to the right person, and writes the reply draft that a colleague then approves.

How it runs, in three steps

  1. 1A message lands in the company inbox: an enquiry, a complaint, a billing question, an invoice sent as an attachment, or plain junk.
  2. 2Within seconds the program reads it, works out the subject and the tone, and writes an almost finished reply from your own price list, your FAQ and your fifty best earlier answers, in your own style.
  3. 3The reply waits as a draft: a colleague skims it in a few seconds and clicks send. Five minutes of typing becomes ten seconds of checking, and nothing reaches a customer unread.

A Tuesday morning todayTuesday morning sixty emails are waiting, the invoices still have to be forwarded to the bookkeeper by hand, and the customer threatening to go to the authorities is only noticed at eleven.

The same morning, automatedTuesday morning the sixty emails are already labelled and routed, the invoices went to the bookkeeper overnight, drafts are waiting for the repeating questions, and the threatening letter set off an SMS alert at seven, before anyone opened the inbox.

Worth it when: It pays off first where twenty to thirty similar messages arrive every week: a webshop, a service company, a wholesaler. It only works if there is a written price list and earlier answers to build from; with nothing on paper the drafts stay vague and someone rewrites every one.

Tools

  • image understanding
  • file storage
  • invoicing program

How it works

  1. 01Extract amounts, partner, bank account
  2. 02Rename and file the PDF
  3. 03Forward to the invoicing system; nudge the sender if the file is missing

Source: AI Automation Market Report and Practical Guide (2025–2026)

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