Technical, field & production · Finance & invoicing
Crew hours to payroll without the Friday spreadsheet
Daily check-ins, voice notes and worksheets become a weekly hours sheet per worker and per project, with overtime, travel time and site allowances calculated; the accountant gets it Monday morning, already reconciled.
- Avg. time saved
- 3–6 h/week· ≈ 19 h/month
- Rollout
- CoreDays 15–35
- Who it is for
- Contractors, manufacturers, field ops
In short
Crew hours to payroll without the Friday spreadsheet: Daily check-ins, voice notes and worksheets become a weekly hours sheet per worker and per project, with overtime, travel time and site allowances calculated; the accountant gets it Monday morning, already reconciled. It typically gives back 3–6 hours a week to whoever does this by hand today. Built for: Contractors, manufacturers, field ops.
Typical hours saved per week for the people doing this by hand today, from the 2026 report's ranges. The AI writes what that time makes possible.
Example
Comes in
Week 37: 11 workers, 4 sites, 2 rain days, one Saturday shift
The AI
- Merges check-ins with the site diary, resolves 3 missing sign-outs by asking the foreman
Comes back
Hours sheet: 462 h, 18 h overtime, Saturday at 150%, per-project split; sent to the accountant with a 2-line summary
Similar solutions
- Photo receipts from hardware stores & fuel stationsField staff photograph the receipt at the till; the AI extracts the data and charges it to the right project number.2–4 h/week
- Progress invoices drafted when the milestone is doneWhen the site diary says the slab is poured or the roof is on, the AI drafts the partial invoice from the contract schedule and the accepted quantities, and sends it for approval with the acceptance certificate attached.2–5 h/week
- Subcontractor invoices checked against the site diaryEach subcontractor invoice is compared with the agreed unit prices and the hours and quantities recorded on site; overbilling, double-charged items and missing acceptance notes are flagged before payment.3–6 h/week
- Retention money released on time, every projectTracks the 5% retention held on every contract, its release dates and conditions (defect list closed, documentation handed over), and prepares the release request with the paperwork on the day it becomes due.1–3 h/week
Related terms
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