General office & finance · Field, warehouse & production
Paper forms photographed into the system
Hand-filled sheets, delivery notes and protocols are read from a phone photo and filed as structured data with a PDF copy.
- Avg. time saved
- 3–6 h/week· ≈ 19 h/month
- Rollout
- CoreDays 15–35
- Who it is for
- Every business
In short
Paper forms photographed into the system: Hand-filled sheets, delivery notes and protocols are read from a phone photo and filed as structured data with a PDF copy. It typically gives back 3–6 hours a week to whoever does this by hand today. Built for: Every business.
Typical hours saved per week for the people doing this by hand today, from the 2026 report's ranges. The AI writes what that time makes possible.
Example
Comes in
Photo of a hand-filled delivery note
The AI
- Reads quantities and signature, validates against the order
Comes back
Structured record in the ERP, PDF copy filed
Steps
- 1Phone photo of the form
- 2Semantic reading of handwriting and checkboxes
- 3PDF protocol, ERP entry, customer email
Similar solutions
- Voice notes from the road into CRM and tasksA 45-second voice note in WhatsApp or Telegram is transcribed, the partner, amount and deadline are extracted, and the CRM record, task and quote draft are created.3–6 h/week
- Company car mileage log kept from calendar and photosClient visits in the calendar and a monthly odometer photo become a compliant mileage log with distances, purposes and partners filled in; the bookkeeper receives it as a PDF on the 1st.1–3 h/week
- Office equipment inventory from photos, not clipboardsWalk through the office photographing laptops, monitors, printers and furniture; serial numbers and labels are read, matched to the asset register and purchase invoices, and the year-end inventory report lists what is missing or moved.2–4 h/week
- Business trip expense claims done from the roadThe trip comes from the calendar, receipts and tickets are photographed on the way, and the travel order, per-diem calculation and expense claim are ready for signature on return, with foreign currency converted at the right day's rate.2–4 h/week
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