Webshops & e-commerce · Finance & invoicing
Supplier invoices matched to stock purchases
Invoice, purchase order and goods receipt are checked against each other before payment, with duplicate and bank-account fraud screening.
- Avg. time saved
- 3–6 h/week· ≈ 19 h/month
- Rollout
- CoreDays 15–35
- Who it is for
- Online retail and marketplaces
In short
Supplier invoices matched to stock purchases: Invoice, purchase order and goods receipt are checked against each other before payment, with duplicate and bank-account fraud screening. It typically gives back 3–6 hours a week to whoever does this by hand today. Built for: Online retail and marketplaces.
Typical hours saved per week for the people doing this by hand today, from the 2026 report's ranges. The AI writes what that time makes possible.
Example
Comes in
Supplier invoice for 500 units; goods receipt shows 480
The AI
- 3-way check flags the 20-unit gap and a changed bank account
Comes back
Payment held; alert to finance with both discrepancies
Steps
- 1Match against PO and delivery note
- 2Fraud rules: bank account, price, receipt
- 3Duplicate check
Similar solutions
- Marketplace and PSP settlement reconciliationeMAG, Alza, Stripe and Barion payouts are matched to orders and fees automatically; the bookkeeper gets a clean monthly package.3–6 h/week
- Credit notes and refunds for returns without re-typingWhen a return, partial cancellation or price complaint is accepted, the AI works out the refundable amount including shipping rules, prepares the corrective invoice and queues the refund in the right payment channel.3–6 h/week
- Courier invoices audited line by line against shipmentsMonthly courier invoices with thousands of lines are matched to your actual shipments: wrong weight band, double-billed parcels, surcharges and undelivered-but-charged items are listed for a credit claim.2–5 h/week
- Chargeback evidence packs assembled before the deadlineWhen the card acquirer notifies a dispute, the AI pulls the order, invoice, delivery proof, tracking history and every customer message into one evidence file and drafts the response in the format the bank expects.1–3 h/week
Related terms
Have a process like this? Tell us about it.
Book a call